Summary
Description
The Controller works closely with the CEO as well as all members of Luna’s management team to ensure accurate reporting and financial management. This role is responsible for all daily accounting functions, ensuring accurate and timely financial data and providing insights that support strategic decision-making, transparency, and fiscal health. The Controller also supervises Luna’s part-time Finance Administrator.
Accountabilities:
- Manage and maintain the organization’s accounting systems (e.g., Sage Intacct), ensuring all financial data is recorded accurately and aligns with organizational standards.
- Prepare monthly, quarterly, and annual financial statements, ensuring accurate and timely reporting for senior management and the Board of Directors.
- Conduct monthly reconciliation of all accounts, including bank reconciliations, ensuring accurate and timely record-keeping.
- Maintain the chart of accounts, ensuring proper categorization and alignment with internal reporting and external audit requirements.
- Lead the development of the annual budget by preparing financial projections, analyzing historical data, and coordinating input from department leaders.
- Monitor budget performance by preparing monthly variance reports, providing insights into deviations and insights for decision-making.
- Support long-term financial planning efforts by providing data and analysis that inform forecasts, funding needs, and financial strategies.
- Supervise the Finance Administrator, ensuring accurate and timely payroll processing, including tax withholdings, benefit deductions, and any adjustments.
- Reconcile payroll and related accounts, ensuring any discrepancies are addressed and ensuring payroll compliance with regulatory requirements.
- Approve and oversee the expense management system (e.g., Nexonia), ensuring expense reporting, adherence to organizational policies, and that expenses align with approved budgets.
- Prepare and submit regulatory filings, such as the annual Registered Charity Information Return and GST/HST returns, in compliance with legal requirements.
- Coordinate with external auditors during the annual audit, preparing necessary documentation and responding to audit inquiries to ensure a smooth and efficient process.
- Ensure compliance with financial policies, internal controls, and regulatory requirements, updating practices as necessary to align with evolving standards.
- Monitor cash flow daily to ensure the organization maintains sufficient liquidity for operational needs, while optimizing interest on any surplus funds where possible.
- Manage Luna’s financial investment strategy in consultation with the Chair of Luna’s Finance & Audit Committee.
- Manage banking relationships and online banking activities, including corporate credit card arrangements, electronic fund transfers, and account reconciliations.
- Implement and maintain robust financial internal controls, including authorization processes, segregation of duties, and access controls to safeguard organizational assets and data integrity.
- Regularly review financial policies and procedures, recommending and implementing improvements to enhance efficiency, security, and compliance.
- Develop fraud prevention measures and support risk mitigation strategies that protect the organization’s financial integrity.
- Act as a financial resource for other departments by providing budget insights, financial information, and guidance to support departmental planning and decision-making.
- Partner with Fund Development to ensure accurate tracking and reporting of donations and grants in the financial system.
- Prepare financial data for grant proposals and funding applications, ensuring compliance with donor reporting requirements and organizational goals.
- Train and mentor the Finance Administrator and any other finance team members, fostering professional development and building a high-functioning finance team.
- Provide financial training to budget holders, ensuring they understand financial reports, budget management, and compliance requirements relevant to their roles.
- Oversee the renewal of all annual insurance policies (Director Liability, Commercial, Facility Dogs).
- Manage and coordinate the Luna’s employee benefit package including annual renewals.
- Oversee Luna’s Mental Health Fund, WCB, Short- and Long-Term Disability Programs, Return to Work processes and modified work/accommodation plans.
- Support HR functions related to onboarding and offboarding (employment letters and calculations).
Education, Qualifications, Experience, Required Skills and Competencies
Education/Qualifications
- Post-secondary degree in Accounting, Finance, Business Administration, or a related field.
- Professional accounting designation (e.g., CPA, CMA, CGA) is preferred, or actively working towards certification.
- Strong knowledge of financial management principles including: budgeting, forecasting, and compliance within the nonprofit or charitable sector.
- Demonstrated ability to manage accounting functions, payroll, and regulatory filings with high accuracy and attention to detail.
Experience:
- Minimum of 5-7 years of progressive experience in finance or accounting, with at least 2 years in a supervisory or management capacity.
- Demonstrated experience working with auditors, including preparation for and coordination of annual audits, to ensure compliance with financial standards.
- Experience in nonprofit financial management or regulatory compliance, including charity reporting, is an asset.
- Proven ability to manage organizational budgeting, financial reporting, and variance analysis in collaboration with department heads or program leaders.
Required Skills:
- Strong ability to present financial information in a clear and concise manner to team members and department heads, supporting informed decision-making.
- Excellent problem-solving skills with the ability to identify financial issues, conduct data analysis, and implement effective, practical solutions.
- High attention to detail and accuracy in financial reporting, budgeting, and compliance activities, ensuring all work meets regulatory standards.
- Effective time management and organizational skills, with the ability to prioritize tasks, meet deadlines, and manage multiple financial projects simultaneously.
- Proficient in accounting software (e.g., Sage Intacct), payroll and expense management systems (Nexonia), and Microsoft Excel, with a readiness to learn and adapt to new financial tools as needed.
Competencies:
- Demonstrates a proactive and hands-on approach to financial management, taking initiative to address challenges and improve processes for accuracy and efficiency.
- Exhibits a strong sense of accountability, ensuring all financial responsibilities are completed with integrity, precision, and adherence to deadlines.
- Committed to fostering a collaborative work environment, providing financial guidance and support to colleagues across departments to achieve shared goals.
- Adaptable and resilient, able to manage shifting priorities and meet the demands of a dynamic work environment, particularly during peak financial periods.
ABOUT LUNA
The Luna Child and Youth Advocacy Centre is recognized as a centre of excellence in child abuse intervention and prevention. Luna’s multi-disciplinary team of experts from health, child protection, law enforcement, justice, education, and victim services work together from one location to help young people and their families throughout the disclosure, investigation, and judicial process, and along all phases of their healing journey. This collaborative model surrounds young people and their families with the specialized supports they need and leverages shared expertise to build engaged communities where everyone plays a role in keeping children and youth safe. lunacentre.ca
At Luna, our commitment to diversity is our promise to each other and the individuals and communities we serve. We believe in the inherent benefits of an inclusive and diverse organization that recognizes, embraces, and values all forms of diversity. We strive to remove barriers to inclusion in all aspects of our organization and service delivery, so that we may support, strengthen, benefit from, and contribute to the richness and complexity that is our community.
