Summary
Description
Full-Time Contract Position
Position Purpose:
The Maintenance Coordinator is a “hands-on” operations role that will provide care for our properties and manage ongoing facility management, maintenance needs and occasional renovation projects. We have a 5,500 sq ft multi-use office space plus multiple scattered housing units located throughout the city of Calgary.
This role will not only support the Executive Director with the day-to-day residential activities, but it will also support the Development Manager with special events and administrative duties. Hours may be irregular as required for maintenance issues and any other business needs.
REPORTS TO: Development Manager and/or Executive Director
Responsibilities:
Building Operations and Maintenance
- Review, organize and prioritize incoming maintenance request orders
- Ability to perform light maintenance repairs and duties
- Scheduling the required work to be done either in-house or through the utilization of contractors
- Obtain vendor quotes for products and services as needed
- Monitors the condition of the residential facilities and request repairs/maintenance as needed
- Address maintenance requests promptly and professionally within 48 hours
- Conduct routine property inspections (including common areas, building amenities, and tenant suites), initiating repairs and/or corrective measures utilizing maintenance volunteers and contractors
- Build strong relationships with contractors
- Must have a clear understanding of local fire code and other regulatory requirements
- Execute all work in a safe, professional manner in compliance with Occupational Health and Safety Legislation
- Discuss completion status of maintenance request orders weekly with Development Manager
- Perform maintenance supplies inventory management
- Assist with seasonal work orders (e.g. painting parking lots, sanding in winter, etc.)
- Perform other projects and duties as assigned or required by the Executive Director.
Special Events and Administrative Support
- Provide support in the development, organization, and administration of special events, fundraising activities (RESET organized and third party), including keeping pre- and post-event details
- Perform office management duties such as providing light IT training, troubleshooting and maintaining office supplies
- Perform daily administrative work, including email distribution, copying, filing and scanning
- Prepare month-end reporting for Board Reports
- Other special event or administrative duties as assigned by the Development Manager.
Qualifications:
- Post-Secondary Education is an asset
- Vulnerable Sector Police Information Check required
- Minimum Class 5 License required with a driver's abstract showing a clean driving record with a minimum of 3 years uninterrupted insurance history
- Good physical condition, ability to spend long periods standing or walking, and ability to push/pull up to 60kg with proper equipment
- Strong ability to plan, organize and respond proactively to the needs of our clients
- Strong computer software skills, including Microsoft Office
- Ability to be a strong team player as well as work independently
- Candidate must be flexible and willing to adapt to changing priorities as required
- Strong level of professionalism and maturity
- Possess exceptional interpersonal and communication skills
- Excellent organizational and time management skills
- High degree of professionalism and a strong work ethic
- Positive attitude, team player and ability to work independently
- Appearance must be neat, clean and professional
- Maintain confidentiality of Participant information.
Position available immediately. The competition will close when a suitable candidate is found.
Please email your cover letter and resume in confidence to:
Theresa Jenkins, Executive Director at theresa@resetcalgary.ca
Please include your expected salary in your cover letter
