Summary
Description
About Us
Brown Bagging for Calgary's Kids (BB4CK) is a community-funded non-profit organization that has been working for 35 years to make sure kids across Calgary have access to the food they need.
Together with the BB4CK community — donors, volunteers, school staff, and partners — we care for kids and families year-round. We work across the food insecurity spectrum by preparing and delivering lunches to children in schools and summer camps, offering families a dignified choice through grocery cards, and advocating for systemic change in Calgary's emergency food sector.
Our Vision: A future where communities ensure no kids go hungry.
Our Mission: Connect and inspire people to take meaningful action to feed and care for kids.
Position Overview
The Financial Coordinator, reporting to the Team Lead, Finance, supports the accurate, efficient, and timely administration of BB4CK's financial operations. This role plays a key part in maintaining the integrity of financial information, supporting informed decision-making, and contributing to the organization's operational excellence.
Working collaboratively with Finance, Fund Development, and other internal teams, the Financial Coordinator helps strengthen financial processes, improve systems, and promote the effective stewardship of organizational resources. Success in this role requires strong analytical thinking, sound financial judgment, attention to detail, and a collaborative, service-oriented approach.
Key Responsibilities
Revenue Processing & Reconciliation
- Coordinate the timely processing, reconciliation, and recording of donation and revenue transactions across Salesforce, QuickBooks Online, payment platforms, and other revenue sources.
- Collaborate with the Fund Development team to resolve discrepancies and maintain consistent donor and revenue information across systems.
- Process and reconcile deposits, Gifts in Kind, supporting documentation, and related financial transactions to support accurate reporting and audit readiness.
- Maintain accurate donor and revenue information while providing timely, professional support to internal and external stakeholders regarding revenue and donation inquiries.
- Identify opportunities to improve revenue processing, system integration, and reconciliation practices through continuous process improvement initiatives.
Financial Reporting & Analysis
- Support month-end and year-end processes through account reconciliations, general ledger review, preparation of supporting schedules, and assistance with financial reporting.
- Review financial transactions, revenue activity, processor fees, and variances, and investigate, resolve, or escalate discrepancies as appropriate.
- Prepare and post approved journal entries, ensuring appropriate supporting documentation and adherence to internal controls.
- Identify opportunities to strengthen financial reporting processes, improve operational efficiency, and enhance internal controls through continuous improvement initiatives.
Financial Operations Support
- Administer the grocery card program and other operational finance processes, ensuring accurate transaction recording, inventory management, reconciliations, supporting documentation, and timely resolution of discrepancies.
- Ensure operational finance activities are completed in accordance with organizational procedures while contributing to accurate reporting, accountability, and effective cross-functional service delivery.
Process Improvement & Documentation
- Maintain and enhance finance process documentation to support consistency, compliance, and continuous improvement as systems, processes, and policies evolve.
- Participate in the testing and implementation of finance system enhancements, integrations, and automation initiatives.
- Identify process gaps and recommend practical improvements to data quality, workflow efficiency, and internal controls.
Cross-Team Collaboration & Support
- Provide timely, solutions-oriented finance support to Finance, Fund Development, and other internal teams, responding to inquiries and resolving financial, transaction, and system-related discrepancies.
- Build collaborative relationships through knowledge sharing, cross-training, and promotion of consistent financial practices across teams.
Whole Organization
- Show up with care, collaboration, and integrity, modelling BB4CK's values and contributing to a positive team environment.
- Support BB4CK's mission by contributing to organization-wide initiatives and helping create welcoming volunteer experiences as opportunities arise.
Education & Experience
- Diploma or degree in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and experience.
- 2–4 years of relevant experience in accounting, financial reporting, accounts receivable, financial operations, or financial coordination.
- Experience in nonprofit finance, donation processing, or working with integrated financial systems is considered an asset.
Attributes & Values
- Demonstrates analytical thinking, sound judgment, and a continuous improvement mindset, seeking opportunities to strengthen financial processes and organizational effectiveness.
- Builds positive relationships and collaborates effectively across teams.
- Demonstrates BB4CK's values of People, Action, and Trust and is committed to advancing the organization's mission.
Technical Skills
- Proficiency with accounting software and Microsoft Excel is required. Experience with QuickBooks Online
(QBO) is strongly preferred. Experience with Salesforce and payment platforms such as Stripe, PayPal, or CanadaHelps is considered an asset. - Strong Microsoft Excel skills, including formulas, lookups, pivot tables, data validation, reconciliations, and financial reporting.
- Familiarity with Zapier integrations and QBO Class/Location configuration is considered an asset.
Core Competencies
- Attention to Detail
- Financial Acumen
- Analytical Thinking & Problem Solving
- Planning & Organization
- Accountability
- Collaboration
Kitchen Support
- All employees of BB4CK are expected to support kitchen operations as needed while balancing their primary responsibilities.
This Opportunity Might Be for You If You
- Enjoy using numbers and financial information to solve problems and support informed decision-making.
- Take pride in improving processes and finding more efficient ways of working.
- Have a strong analytical mindset and enjoy investigating discrepancies to find practical solutions.
- Thrive in a collaborative environment and enjoy partnering with colleagues across teams to achieve shared goals.
- Are able to manage multiple priorities and deadlines while maintaining a high level of accuracy and attention to detail.
- Are passionate about using your financial expertise to support a meaningful mission and make a positive impact in your community.
Work Environment & Requirements
- Hybrid role requiring a combination of office-based and remote work, based on operational needs.
- Ability to manage competing priorities, high transaction volumes, and multiple deadlines while maintaining accuracy and organization.
- Ability to adapt to changing systems, procedures, and organizational priorities.
Total Compensation & Benefits
BB4CK offers a competitive and values-aligned total compensation package designed to support physical, psychological, and financial well-being. Base salaries are anchored at the 50th percentile of market value, and our benefits include:
- Employer-paid health and dental coverage
- Health Spending Account (HSA) and Wellness Spending Account (WSA) totalling $300 per year
- Long-Term Disability (LTD) coverage
- RRSP matching after one year of employment
- Professional development support
- Flexible wellness days
- Two weeks of vacation to start, increasing with years of service.
- Three paid holiday days to use at your discretion
- One-time $1,200 office equipment allowance
- Mileage reimbursement for business-required travel
- Paid Parking
How to Apply
Submit your resume and a brief cover letter outlining your interest and qualifications.
Application Process
Applications will be reviewed on a rolling basis, and the posting will remain open until a suitable candidate is found.
Need accommodation?
If you require accommodations during the application process, please contact Margaret, People & Culture Team Lead, at 403-264-7979.
